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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure all gas appliances, flues, and chimneys undergo annual inspections. You must also give a copy of the report to your tenants.

If the engineer considers that any installation or appliance is imminently dangerous the engineer will request permission to cut off the supply of gas and recommend the installation of inspection hatches.

What is what is a Gas Safety Certificate?

A gas safety certificate for landlords is a document that proves that all the gas appliances in the rental property and flues have been examined by a licensed gas engineer. Landlords must arrange a gas check for each rental property that they have at least once a year. Gas Safe registered engineers carry out the inspection and check that all pipes, appliances and flues are in compliance with safety standards.

The law also requires landlords to give tenants a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) after each annual inspection and test for gas safety. The certificate should be provided to tenants within 28 days of the Gas Safety Inspection and to new tenants at the beginning of their lease.

CP12 is an abbreviation for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) before being replaced by the Gas Safe Register in 2009. The form outlines the date of the most recent gas inspections and tests, the results, any actions that need to be taken, as well as the name and the title of the engineer who conducted the check.

If the Gas Safety check highlights any problems with a gas device, the engineer will advise on what should be done to make it safe for use. If a gas appliance is found to be immediately dangerous or abnormally dangerous the gas supply should be shut off until the issue is fixed.

It is a crime to a tenant who refuses to allow the gas safety test to be carried out. A landlord can ask the courts for an injunction in the event of need, but it is generally more efficient to simply send a strongly written letter that explains why it is essential that the checks are carried out and what is gas safety certificate they will involve. This will convince a tenant who is reluctant to give access, and in the event that they do not, the landlord may have to think about starting the process of eviction.

How often do I need to renew my Gas Safety Certificate?

Landlords and letting agents are required by law to conduct an annual gas safety inspection on all gas appliances and flues that they provide to their tenants. This is done to ensure that the equipment is safe for them to use and to ensure that there aren't gas leaks in the property. This is an essential responsibility for landlords and they should ensure that they have their gas inspections completed by a licensed gas engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document which affirms that an engineer has completed a gas inspection within the last 12 months. It is issued by the landlord and should be presented to the tenant in order to demonstrate the security of the gas supply. It is valid for a period of 12 months and must be renewed each year.

If a landlord is unable to provide their tenants with a Gas Safety Certificate then they are breaking the law and could be fined by the local authority. Gas Safety checks must be carried out by landlords on time. They should also keep a copy of the certificate in case tenants ask for it.

Installing inspection hatches on all gas appliances is a good idea, as it allows engineers to quickly access the appliances for their annual inspections. The engineer will label the appliance as 'at-risk' and may recommend that tenants refrain from using the boiler until the inspection hatch has been installed.

The landlords should also ensure that they give tenants at least 24 hours notice before they visit the property to conduct Gas Safety checks. This allows the tenants to prepare for the visit and give permission, if required. If a tenant refuses to permit the engineer to enter, the landlord should inform them the reason for the visit and what happens in the event that they do not comply. If the tenant continues to refuse then the landlord should look into evicting them pursuant to section 21 of the Housing Act 1988.

What is the consequence if I don't have a Gas Safety Certificate?

In short it's the landlord's legal responsibility to ensure that their home has a valid homeowner gas safety certificate safety certificate prior to the time tenants move in. Infractions to this law can result in a landlord being prosecuted or being fined a significant amount. The regulations also stipulate that a landlord must provide a copy of the gas safety certificate to their tenants upon request.

Landlords must have an Gas Safe registered engineer visit their rental property to perform an inspection of the gas supply to all gas appliances. During the inspection the engineer will take note of any issues that could pose a risk to tenants. They will then issue an CP12 gas safety document, which is known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is a vital piece of documentation that every tenant should be able to access and keep. It includes information about the gas installations of a rented property, as well as details regarding when they last checked and the expiry dates. It will help tenants recognize any issues with their appliances or installation and ensure they know how to contact an Gas Safe engineer to have them checked.

Landlords must give an inspection report on gas safety to their tenants, new and current within 28 days of the date that the engineer has visited their property. The landlord must also give the copy of CP12 at the beginning of the tenure. Landlords who fail in providing the copy of the gas certificate can be prosecuted and could face unlimited fines, or six months in prison.

Similar to this landlords must make sure that carbon monoxide detectors are in operation in their properties and make arrangements for them to be checked every month. The landlord is accountable for repairing any alarm that doesn't work. This is applicable to councils, private landlords, and housing associations as well as licensable Houses of Multiple Occupation.

In June 2017, the High Court ruled that it was unlawful for landlords to send Section 21 notices without providing their tenants with an official gas Safety Certificate. The decision was by reference to the law which states that landlords of assured shorthold leases must have a gas safety record for their property prior to the time tenants move into.

How do I get a Gas Safety Certificate?

Landlords are legally responsible for ensuring that gas appliances, flues, and pipework in the homes they rent out are safe. Gas Safety (Installation and Use) Regulations, 1998 cover this. In order to comply with these regulations, landlords must arrange annual gas checks on all gas appliances and flues they supply for use in the property. This is referred to as a CP12 gas safety certificate, and it has to be completed by a licensed Gas Safe registered engineer after each inspection.

Landlords should consider having a boiler inspection done simultaneously with the CP12 inspection. This will ensure that all gas appliances are operating properly and safely. Landlords can usually obtain a combined CP12 and boiler service at an affordable price from a qualified gas engineer, who will be able to check the seals on boiler burners, check the flue system for leaks and cracks as well as clean the burner and heat exchanger and conduct general maintenance.

The CP12 is sometimes called "landlord's gas safety certificate" however it actually is called the Gas Safety Record Documentation. It outlines the outcomes of all the safety checks and the details of any actions or problems that require attention. Landlords are required to give their tenants a CP12 document not later than 28 days after the Gas Safety Check is completed.

It's important that the landlord or letting agent only allow Gas Safe registered engineers to access the property to conduct safety inspections and maintenance. It is a good idea to inform tenants of the importance of allowing access and explain that the gas engineer will help keep them safe from carbon monoxide poisoning. If the tenant is unwilling to allow access it's the landlord's or letting agent's responsibility to explain the legal responsibilities in writing. Then follow up with a visit to the property to compel entry if needed.

Tenants should always ask to see a Gas Safe ID card from the engineer before they allow them into the home, as this will prove that they're qualified to work on your home's gas systems and can be trusted to complete the gas safety check efficiently and efficiently. It's also worth bearing in mind that the gas engineer is legally allowed to shut off any malfunctioning equipment and can shut off gas lines in the event of a need.